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Whether you are starting a credentials file with MSU Career Services, applying to professional programs, or in search of a job, you will be asked to furnish letters of recommendation. Perhaps you will be given forms to have filled out, or maybe the letter can be more individualistic. Whatever the case may be, there is etiquette to be followed when requesting someone to serve as a reference:
 Choose people you are sure will recommend you favorably. If you are in doubt about the kind of recommendation the referee will write, ask them honestly. |
| Identify yourself. If it has been a while since you’ve been in contact with the person, identify yourself and relate when and how you knew the person you are asking for a reference from. For example, you might provide a summary of memorable interactions: "My final project was the one that..." or "I came to office hours and we talked about..." |
| Ask for a letter well before the date it is due. Nothing is more irritating to the referee than to be asked to write a letter of recommendation under pressure. If there are deadlines necessary for you to be considered for a position, be sure to let your reference know. Ideally, you want to ask for the reference at least one month in advance of your deadline. |
| Ask the referee cordially and formally for their help. A scribbled note slipped under the door with "I need these 10 letters out by Friday" will not suggest the kindest recommendation. You are requesting a significant effort; do it politely and with consideration for your referee’s schedule. |
| Provide information. Be sure to supply the following information: a resume, a list of major classes taken from the referee (also when and grade earned), a statement of career interests and goals, and anything else which would serve to identify you and your strengths. Be sure to indicate for what purpose the letter is being written, (e.g., medical school, graduate school, lab technician, etc.). The more specific the purpose, the more specific (and relevant) the letter will be. |
| Provide the full name, title, and complete address of the person to whom a reference letter should be written. This is important—a brilliant recommendation that goes to the wrong place or person is useless. |
| Ask permission. Ask your reference for authorization to use their name as a reference before giving it out. |
If you are filling out a reference form, be sure to mark the form "confidential" or "not confidential," depending on whether or not you have waived your right to review the reference. It is recommended that you waive your rights to read the letter or form--recipients place more credence on letters that are not read by applicants.
Lastly, always send a brief thank you note to your references. This is a basic courtesy for anyone who helps you along the way.
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